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Information for organisers

Why host a study visit?

By organising a study visit you will meet education and vocational training specialists and decision-makers from across Europe, and:

• present and promote the work and achievements of your institution;
• learn about education and training systems in European countries;
• exchange ideas and examples of good policies and practices with other professionals;
• establish new contacts for networking and cooperation activities.

Already hosting a study visit?

The following will assist you in planning and organising your visit:

1. Handbook for organisers of study visits


The Handbook gives practical advice and examples of good practice that will help you to plan and organise a successful study visit:

It is available in the following languages: src=/assets/upload/study/2009Images/langicon_en.gif src=/assets/upload/study/2009Images/langicon_de.gif src=/assets/upload/study/2009Images/langicon_fr.gif src=/assets/upload/study/2009Images/langicon_es.gif 


2. Themes of study visits

 src=/assets/upload/study/2009Images/2011_theme.jpg   Visits are organised on specific themes and topics that reflect the latest policy developments in education and training in Europe. On the Cedefop study visits’ website you will find background information on each theme to help you and your participants to prepare for discussions.

3. Obtaining information 


You can obtain the most up-to-date information about the composition of your group and motivation and interests of your participants by logging onto the study visits website (see the field on the top right). You will receive your login codes and instructions on how to access data as soon as the groups are formed.

You should also send a draft programme of the visit to your National Agency. We will then make it available online for your participants.


4. Group reports


Study visit participants are asked to prepare a group report during the visit to summarise their discussions and learning. Make sure you allocate time for drafting the group report in the programme for your visit.

• Download the template of the group report   src=/assets/upload/study/2009Images/langicon_de.gif src=/assets/upload/study/2009Images/langicon_en.gif src=/assets/upload/study/2009Images/langicon_es.gif src=/assets/upload/study/2009Images/langicon_fr.gif  src=/assets/upload/study/2009Images/MicrosoftOfficeWord64.gif

Group reports from previous years provide a lot of interesting insights into the participants’ learning, experience and findings.


5. Promoting your study visit

 src=/assets/upload/study/2009Images/2011_microfon.gif               The document ‘Adding value to your study visit through communication’ gives you practical tips on how to get media and journalists interested in covering your visit.  This useful document is an outcome of a workshop for study visit organisers that took place in 2009. 

6. Sharing knowledge for organisers


To ensure high quality of the study visits programme, Cedefop organises a knowledge-sharing seminar for organisers every year. During the seminar, experienced organisers share their experience of preparing interesting and stimulating study visits with future organisers.