Finland (2021)

7.1.1. ENSURING THE QUALITY OF MOBILITY EXPERIENCES
The country has taken actions that cover the following dimensions:

Language preparation
Most students going on a mobility period abroad also undergo a preparatory training (or at least session) including often specific vocationally oriented language and culture training regarding the host country. In the case of Erasmus+ funded periods this is a mandatory requirement.
This preparatory training can consist of face-to-face meetings, courses, online courses with or without contact teaching, MOOCs, advice on how to prepare on one's own, prepared language material like vocational vocabularies either in electronic or printed form etc.
In most VET institutions, where the mobilities are part of regular study programme, the language /intercultural preparation is centralized, and some international coordinator and/or language teacher is responsible for it. The language / intercultural preparation is usually a combination of pepping up general language skills (especially spoken) and the vocational language skills (especially words for tools, materials and methods) Many Finnish VET institutions have been active in developing language /intercultural preparation material either by themselves or in a European project (1).
Also, the introduction of the ECVET-system in 2015 has allowed for e.g. even more individual study paths to be included in the qualifications, which in many cases have taken the form of a study unit focusing especially on internationalisation (often 10-15 competence points).
These study paths can include extra language training, cultural sensitivity, business culture etc. The ECVET-approach also requires learning agreements to be drawn up including defined learning outcomes for the mobility period, and in the case of Finland, this is done on an individual basis (2).

Stay monitoring
The education providers have international coordinators or mobility coordinators supporting the students both before, during and after the mobility period. Also, the vocational teacher often provides mentoring during the period abroad using either e-mail, skype or other social media.
Usually the students going abroad are over 18 years old and there is no need for accompanying person from Finland, unless there are students with special needs or some other need for accompanying.
The hosting organisation abroad usually also names a contact person for assistance and guidance. Also the hosting workplace should name a mentor at workplace.

Feedback collection
After the learning mobility, most education providers ask for feedback from all students as a part of their internal quality assurance procedures. The international coordinators may organize webropol online surveys , and in eg. Erasmus+ it is compulsory requirement by the programme where the EU Survey is used.
Also, feedback discussions with the international coordinator/vocational teacher/guidance counsellor are organized either in group or individually, especially when learning outcomes acquired abroad are to be recognized due to ECVET. The possibility to share and evaluate the experiences is often most important for the non-formal learning process of the students. The feedback from the surveys and discussions serve as further development material for the international teams and activities.

Transport, housing, catering
The education providers have international coordinators or mobility coordinators supporting the students with this process.
The transport to the host country is usually organised either by the international coordinator or the student him/herself
Concerning the housing, catering and transport in the host country the hosting organisations usually provide the coordinators / students with the needed information and make possible reservations. There are mobility grants from EU programmes, national programmes and from the education provider's own programmes, which are used to support the students in these costs. The payments for e.g. accommodation may be done directly from the institution or by the student in case the grant is paid 100% to the student.
More and more education providers also have Memorandum of Understanding with fairly permanent foreign partners allowing for easy mobility arrangements on a reciprocal basis.
_________________
(1) http://www.kameli.net/~manu/stuff/rsga
(2) For more information regarding ECVET see:
https://www.oph.fi/en/statistics-and-publications/publications/inspirin…