Privacy statement for on-line traineeship applications
The personal information Cedefop requests from you will be processed in line with Regulation (EC) N° 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data.
The data are collected and processed in view of a possible traineeship at CEDEFOP.
Who has access to your information and to whom is it disclosed?
The members of the Human Resources Service in charge of traineeships and the staff of the organizational units of Cedefop involved in trainee selection. Only strictly necessary disability-related data will be requested. People in charge of handling such data are aware that they are processing sensitive information and they respect the confidentiality requirements.
Data are requested on a voluntary basis. Failure to reply automatically excludes the subject from the selection process for trainees.
Correction and updating of data
For practical reasons, once you have submitted your on-line application, there is no possibility for you to directly update and correct data. You are therefore requested to double check carefully all data prior to confirming submission.
Should you nevertheless need to correct or update any data after the submission of your on-line application, you may do so by sending an e-mail to:
You have the right to correct or update your identification data at any time. Data demonstrating compliance with admissibility criteria may not be updated or corrected after the closing data for the respective traineeship period.
You have also the right to have recourse at any time to the European Data Protection Supervisor: http://www.edps.europa.eu
Right of Access
Once you have completed the minimum required period, you will receive at the end of the traineeship a copy of the evaluation report prepared by the HR service. As well, you will receive, after your training period, a certificate specifying the dates of your training period and the department in which you were employed. You may acquire a copy of the traineeship certificate from CEDEFOP for up to 10 years.
Legal basis for collecting data
The legal basis of the processing operation for which the data is intended is that the processing is necessary for the steps of the traineeship selection pursuant to Decision on Rules Governing In-Service Training at CEDEFOP of July 9th, 2010.
How long do we keep your data?
CEDEFOP will keep applicants’ files (whether successful, unsuccessful or withdrawn) for no longer than 2 years. The retention period starts the moment the traineeship starts. Beyond this period, aggregate and anonymised data on traineeship applications will be kept only for statistical purposes.
If you have any further questions concerning your data, please contact the controller.
CEDEFOP (European Centre for the Development of Vocational Training)
Head of Human Resources
P.O. Box 22427,
GR - 55102 Thessaloniki, Greece